AYRSHIRE GOLF ASSOCIATION AGM - Initial notice and provisional agenda sent to clubs

The provisional agenda for the 2014 Ayrshire Golf Association AGM has been emailed to member clubs over the last few days.

The 2013 - 14 AGA Executive

With a number of Executive members indicating that they will be standing down at the AGM and not seeking re election, the Ayrshire Golf Association will be in urgent need of new willing volunteers to fill a number of vacant Executive places. There will be vacancies to be filled at the AGM for one, two and the full three year terms of office.

The provisional agenda and appeal for new candidates for the AGA Executive is reproduced below.

Please be advised that the Annual General Meeting of the Ayrshire Golf Association will be held in Caprington Golf Club, Ayr Road, Kilmarnock, on Tuesday 21 October 2014 at 7.30pm.

The provisional agenda for the AGM is :-

1. Apologies
2. Minutes of AGM of 21/10/2013
3. Matters Arising
4. Presidents report – to be forwarded in due course
5. Financial report – to be forwarded in due course
6. Coaching report – to be forwarded in due course
7. Course rating report – to be forwarded in due course
8. Ayrshire Junior League Report – to be forwarded in due course
9. Election of President
10. Election of Vice President
11. Election of Secretary/Treasurer
12. Election of General Committee
13. SGU report – to be forwarded in due course
14. Election of SGU representative
15. SGU & Area Subscriptions
16. AOCB

The Undernoted nominations are presently in the hands of The Secretary

President – James McMurdo (Ballochmyle) – proposed by M Murray (Irvine) seconded by A Malcolm (Prestwick St Cuthbert)

Vice President – John Rushbury (Rowallan Castle) – proposed by J McMurdo (Ballochmyle) seconded by M Hazlewood (Ayr Neptune)

Secretary/Treasurer – Alasdair Malcolm (Prestwick St Cuthbert) – proposed by J McMurdo (Ballochmyle) seconded by S Gilchrist (Loudoun)

SGU Representative – Ronnie Potts (Irvine Ravenspark) – proposed by J McMurdo (Ballochmyle) seconded by J Rushbury (Rowallan Castle)

General Committee – Retiring members in 2014, who are not seeking re election are John Duncan (Troon Porltand) and immediate Past President David Miller (Kilmarnock Barassie).

Allan Muir (Caprington) – proposed by J McMurdo (Ballochmyle) seconded by A Malcolm (Prestwick St Cuthbert)

Ronnie Potts (Irvine Ravenspark) – proposed by J McMurdo (Ballochmyle) seconded by J Rushbury (Rowallan Castle).

Mike Hazlewood (Ayr Neptune) – proposed by J McMurdo (Ballochmyle) seconded by R Wilson (Ballochmlye)

In accordance with the constitution, it is likely there will remain a total of seven vacancies, two vacancies for one year, three vacancy for two years and two vacancy for three years, on the Executive committee. The Executive is in urgent need of new members in order to continue to carry out the work of The Association effectively on behalf of member clubs.

Clubs are requested to encourage interested members to make contact with the Secretary or Executive members for more information and if appropriate seek nomination for the vacant posts.

Under the constitution, Nominees must be a member of a club affiliated to The Ayrshire Golf Association and be proposed and seconded by members of affiliated clubs also.

The work of The Association Executive is varied and encompasses, amongst other things, Competitions, Course rating, handicapping, team administration at all age groups, rules and working with the National body and local agencies in the promotion of golf in the county.
All nominations for above positions and Executive posts require to be in the hands of The Secretary, in writing, by Monday 6^th OCTOBER 2014 at the latest, along with any other proposals from member clubs.  

It would be desirable if all member clubs could be represented by one or two appointed representatives at the Annual General Meeting. One representative will be permitted to vote on behalf of the club.

The final Agenda of the meeting, various reports, 2013 AGM minutes, annual balance sheet and budget proposals will be forwarded to clubs in early October, and at this time clubs will be requested to advise if they will be represented at the AGM, and by whom if possible. All documentation will be forwarded by email in due course.