AYRSHIRE GOLF ASSOCIATION ANNUAL GENERAL MEETING - Initial notice

The initial notice advising that the Annual General Meeting of the Ayrshire Golf Association will be held in Caprington Golf Club, Ayr Road, Kilmarnock, on Tuesday 24th October 2017 at 7.30pm., was emailed to all club secretaries recently

The provisional agenda for the AGM is :-

1. Apologies
2. Minutes of AGM of 25/10/2016
3. Matters Arising
4. Presidents report – to be forwarded in due course
5. Financial report – to be forwarded in due course
6. Coaching report – to be forwarded in due course
7. Course rating report – to be forwarded in due course
8. Ayrshire Junior League Report – to be forwarded in due course
9. Election of Secretary/Treasurer
10. Election of General Committee
11. SGL & Area Subscriptions
12. AOCB

In accordance with the constitution, there are three retiring members from the executive this year. It has yet to be confirmed if they intend standing for re election. It is likely there will remain at least three other vacancies, two for three years and one for one year, on the Executive committee. Service on The Executive will, of course, be dependent on the progress of proposals to amalgamate with the Ayrshire Ladies’ County Golf Association to form a new administration body for amateur golf in Ayrshire

Clubs are requested to encourage interested members to make contact with the Secretary or Executive members for more information and if appropriate seek nomination for the vacant posts.

Under the constitution, Nominees must be a member of a club affiliated to The Ayrshire Golf Association and be proposed and seconded by members of affiliated clubs also.

The work of The Association Executive is varied and encompasses, amongst other things, Competitions, Course rating, handicapping, team administration at all age groups, rules and working with the National body and local agencies in the promotion of golf in the county.

All matters for the AGM, any proposals from member clubs and nominations for above positions and Executive posts require to be in the hands of The Secretary, in writing, by Monday 2nd October 2017 at the latest.  

It would be desirable if all member clubs could be represented by one or two appointed representatives at the Annual General Meeting. One representative will be permitted to vote on behalf of the club.

The final Agenda of the meeting, various reports, 2016 AGM minutes, annual balance sheet and budget proposals will be forwarded to clubs in early October, and at this time clubs will be requested to advise if they will be represented at the AGM, and by whom if possible. All documentation will be forwarded to club secretaries by email in due course.